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Thoughtshape of the Week: Tyler Richards


by Jeff Molander
jeff-at-thoughtshapers.com


True business management success involves more than realizing a high profit margin at the end of the fiscal year. It requires a well-planned business strategy that includes:

  • Responsible business ethics
  • Making use of every available business resource
  • Motivating employees and helping to cultivate job skills; with emphasis on teamwork, increased responsibility, and a high regard for duty and company loyalty
  • The ability to delegate responsibility as part of employee job training
  • Formulating a daily work routine for peak productivity

Office Management Skills for Increased Productivity
Certain administration skills can help you better fulfill your professional responsibility, while increasing management efficiency for better business success. Regardless whether you manage a franchise, a large business, intermediate, or small business.
Establishing a well planned daily routine is important. Once established, stick to your scheduled routine as much as possible; deviating from it only when necessary. A set routine will help you stay organized and focused, and keep things running smoothly.
For instance, you might set up a morning routine that includes addressing any unanswered messages from the day before and bringing paperwork up-to-date. This might consist of acting upon all paperwork before filing it away; to keep your desk from becoming cluttered by unfinished business.
Part of your job responsibility might include employee training; helping to define their job description, how to work together as a team. And how to respond to emergency situations, such as a computer crash or power outage.
Learn How to Delegate Responsibility

Another great way to increase work productivty and avoid chaos in the workplace is to delegate manager type responsibilities. Not only will this help free up time for more important tasks. It will help employees grow; become more accountable and take pride in their work.

For instance, an employee who has already been proven dependable can be given the authority to sign invoices for incoming supplies and products. Omitting the need for you to stop whatever you are doing in order to sign for deliveries. Select one person for each responsibility delegated; make sure task guidelines and requirements are fully understood. This will help avoid conflict and chaos, and keep the office running smoothly.

Consider Subcontracting With an Outsourcing Company

In addition to delegating more responsibilities to qualified employees, outsourcing is another viable option.

Outsourcing services can help free precious time required for more intense management. And provide more time to cultivate strong business to business, consumer to business, and employee to business relationships.

With an impressive track record since the 1980s, outsourcing can not only save time and increase productivity. It can help conserve energy, cut costs, and make more efficient use of labor. Consider payroll outsourcing or desk help outsourcing, for instance; temporary or full-time.

Routine Record Updates

One aspect of management responsibility you don’t want to overlook is keeping company records updated. This includes ensuring that information is current – both on file and in the computer.

It is also important to make sure that whoever has access to company files and records understands the importance of confidentiality. As well as the personal and corporate responsibility to comply with guidelines outlined in the Privacy Act.

For instance, the 1974 Privacy Act states that each agency maintaining records must permit the person that the record pertains to, to receive a copy or otherwise view the record upon request. Also, before disclosing information contained in a record to another entity, written consent must first be obtained from the individual whom the record concerns.

Take Inventory of the Workplace Environment

Another important management operations principle is workplace evaluation. Note office design; how does it feel? How well is available space utilized?

Walk through the employee’s workspace and ask yourself the following:

  • Is the workplace comfortable and conducive to productivity?
  • Is the workplace conveniently laid out; are things arranged for maximum efficiency so that steps and time are not wasted?
  • Does the workplace represent a safe environment; one that meets safety in the workplace guidelines?
  • Is ventilation and lighting adequate?

By following the above tips on enhanced business management, you and your employees will function more efficiently, in a more enjoyable workplace; one that runs smoother than ever before!

July 15, 2016

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